The whole system is decentralized. The SW Technical Commission, the World Scout Bureau and its Regional Offices have just the role of supporting NSOs in managing the SW Award; they cannot deliver it to young people.

Within a National Scout Organization, the National Team in charge of the senior section (Venture Scouts or Rovers) has the responsibility to manage the SW Award, which is to be considered not as a specific programme but as an element of the programme of Senior section.
A very simple process to be monitored

It is recommended that the National Team in charge of the senior, develop a decentralized system as well. The National Team should recognize and register the permanent or temporary SW Bases and give them the responsibility to prepare and grant the SW Award, according to the following process:

1. A young person wishing to prepare the SW Award has to contact a SW Base or the National Office in order to participate in a SW Discovery. The manager of the SW Base registers the young person to a SW Discovery and gives him/her an information kit comprising the SW flyer, the SW guidelines and the SW passport.
2. The SW Passport is used to follow and monitor the experience made by the young person:
   • At the end of the discovery, the trainers help the participants evaluate what they have discovered and the skills they have acquired. The results of this evaluation are noted on the SW passport given to the young person, with the location and the dates of the SW Discovery that has been undertaken. The trainers in charge of the SW Discovery add their comments.
   • Then the young person has to choose an opportunity to accomplish his/her SW Voluntary Service. The Voluntary Service can be done in a SW Base or within another organization providing opportunities of services in the fields of environment, development and peace, in the country or abroad. The Voluntary Service can also take the form of a team project developed for the benefit of a local community in the country or abroad. The leader, who has followed the young person during his/her Voluntary service, has to certify the location and the dates of the Voluntary Service and has to write down an evaluation of the work done by the young person.
   • The young person makes a report of his/her experience (SW Discovery plus SW Voluntary Service) and send it with the photocopy of his/her SW passport to the manager of the SW Base where he/she was registered.
   • Evaluating the experience and granting the Award.
3. The team in charge of the SW Base has to evaluate the experience made by the young person and particularly:
   • His/Her personal involvement in the SW Discovery and the SW Voluntary Service.
   • His/Her ability to analyse the issues of environment, development or peace and the challenges they represent for the future of society at local, national and international levels.
   • The skills he/she has acquired, and his/her state of preparation to continue to work on environment, development or peace.
   • The motivation to make a difference in serving the community and contributing to make the world a better place.

If the evaluation is positive, the team grants the SW Award to the young person and writes down its appreciation on his/her passport. Then, the young person is invited to continue his/her commitment by joining the SW Network.
It is recommended that the team of the SW Base organizes a little ceremony for granting the SW Award. This ceremony should gather several young people receiving the SW Award as well as representatives of partner organisations working with the SW Base in running the SW Discoveries and the SW Voluntary Services.

The SW Base should send, to the NSO’s headquarters, an annual report on its activities and the SW Awards that have been granted.